CHAPTER 2
POLICIES OF THE
DAYTON EDUCATION ASSOCIATION
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EXPENSES

Section 1 Committee Expenses
All allowable committee expenses or over expenditures of the committee's budget for official Association business must be pre-approved by the President and the Treasurer. Payment shall be made upon submission to the Treasurer all original receipts and vouchers.

Section 2 Individual Expenses
All allowable pre-approved expenses for official Association business shall be paid after all original receipts and a voucher are submitted to the Treasurer and approved by the Executive Board. A member shall be eligible for reimbursement if he/she is not reimbursed for the same expense by another organization. When attending a banquet as a representative of DEA, the cost of the dinner shall be paid by DEA from the individual Executive Board Member's account. Non-Executive Board member's dinners shall be paid from the Association Promotion account. If a commitment to attend DEA, WOEA, OEA, or NEA sponsored workshop, activity, or dinner has been made and the fee has been prepaid by DEA, a member must reimburse DEA the cost of the dinner or registration if he/she does not attend.

Section 3 Travel Reimbursement
Dayton Education Association will compensate members for mileage when representing DEA at an out of district function. The payment will be determined by the budget committee, not to exceed the annual budget allocation. (Currently, reimbursement is at the IRS mileage rate. Mileage is determined by AAA.) This does not apply for OEA and WOEA Representative Assemblies, OEA Lobby Days, or Leadership Academy, or other functions paid by outside sources. Any and all travel reimbursements must be pre-approved by the President, or they will not be paid. The travel reimbursement will be paid from the individual Executive Board Member's account. Non-Executive Board members will be paid from an account determined by the Treasurer.

Section 4 Representative Assembly Reimbursement
Individual reimbursement for the NEA, OEA and WOEA Representative Assemblies will be paid in accordance with the DEA budget. The maximum amount each individual shall receive shall be determined by the Budget Committee. Delegates to the NEA Representative Assembly funded by any source other than DEA can receive additional money from DEA if their allotment is not as much as DEA's allotment. However, additional money cannot exceed the amount given to the local DEA delegates. To receive the additional money, ALL receipts must be provided to show the additional expenditures. Individual payment for attendance at OEA and WOEA Representative Assemblies shall not exceed the annual budget allocation. To fulfill the responsibility as a delegate and to be reimbursed for expenses, the delegate must VOTE (when applicable) at the Representative Assemblies.

Section 5 NEA, OEA and WOEA Sponsored Workshops Reimbursements
A. Fees and expenses for pre-approved attendance at official NEA, OEA and WOEA sponsored workshops may be paid after all original receipts and a voucher are submitted to the Treasurer and approved by the Executive Board. Funds for these workshops will be paid from the appropriate committee's budget, provided money is available. (If money is not available, expenses will need to be pre-approved by the President and the Treasurer.)

B. All persons who are reimbursed by DEA for attendance at workshops and conferences will be prepared to submit a report when requested.

C. It is not the practice of DEA, nor is it within the budget capabilities
of DEA to pay expenses for workshops or conferences of subject area organizations or other special interest groups. OEA affiliated departments and association organizations conference and workshop fees may be paid by DEA upon approval of the President and Treasurer.

D. The President will select persons to attend the OEA Leadership Academy. The registration fee will be paid by DEA. A flat travel fee of $40.00 per vehicle will be paid by DEA.

NEA DELEGATE RESPONSIBILITIES

Attend all state caucus meetings on a daily basis. Attend the general NEA Representative Assembly meetings. Submit all NEA receipts and vouchers to the DEA office one week prior to the July Executive Board meeting.

GUIDELINES FOR DEA ELECTION CAMPAIGNING

Candidates must be paid-up, active members in good standing, and must retain their paid-up status. Campaign literature distribution may begin on the first Monday in April, after the Letters of Intent are due.

A copy of all campaign materials should be sent to the DEA office, in care of the Elections Chairperson, at, or prior to, distribution time. These materials will be filed for future reference.

Each candidate may request a list of BAR's from each building and a list of members from each building. Each candidate may post two (2) posters/flyers at the DEA office during campaigning time (the first Monday in April through Election Day).

DEA office equipment and supplies may be used for election/campaign material, with a limit of two (2) sets of flyers per candidate. If additional materials are requested, a fee will be charged.

Each candidate for offices of President, Vice President, Secretary and Treasurer will be given the opportunity for a two minute campaign speech at the May BAR meeting prior to the election. A lottery system will be used to determine the order of speakers. All other candidates will have the opportunity to meet BAR's after the formal meeting.

Any questions concerning the elections procedure or infractions of the aforementioned policies shall be resolved by the Elections Committee.

GUIDELINES FOR DONATIONS, CONTRIBUTIONS, AND ADVERTISING

The maximum amount for any donation, contribution or advertising shall be $50.00. Any increased amount must be approved by the Executive Board.

Recommendations for any donations, contributions, or advertising will be made to the Executive Board for their approval.

Donations, contributions, or advertising will be made only to organizations which serve the entire community and are in the best interest of the majority of the members.

DEA OFFICE KEYS

The DEA Officers, Labor Relations Consultant, the DEA Secretary and the OEA Secretary are the only personnel who may have office keys.

Other officers and committee chairpersons may be provided with a key at the discretion of the President. Persons receiving keys must sign the Key Loan Sheet with their name, office, date key was received, and the date the key is returned.

USE OF THE DEA OFFICE BUILDING

The DEA Office may be used by any member or group for meetings of professional or association business. Persons wishing to use the office must call the DEA Secretary at least 24 hours in advance to determine if the office is available on the day desired.

TELEPHONE

The DEA Office telephones may be used for local calls.

Long distance calls may be made on the office telephone for "legitimate association business only". No one may use DEA telephones to make a long distance call for purposes of conducting the business of other organizations, unless arrangements are made to pay for such calls.

SAFE

The combination of the office safe will be known only by the President, Treasurer and OEA and DEA Secretaries.

USE OF DEA OFFICE EQUIPMENT AND SUPPLIES

The DEA Office equipment may be used by persons so requesting for legitimate association business, as approved by the President.

USE OF DEA AND OEA SECRETARIES

The DEA President, Vice-President, and Labor Relations Consultant may give the office secretaries work to perform. All other work requested by officers and committee chairs must come through the President or Labor Relations Consultant, with several days notice.