CHAPTER 3
DAYTON EDUCATION ASSOCIATION
BUILDING ASSOCIATION
REPRESENTATIVES' GUIDELINES
AND HANDBOOK FOR 2005-06
DAYTON EDUCATION ASSOCIATION ORGANIZATIONAL STRUCTURE
DEA MEMBERS
BUILDING
ASSOCIATION REPRESENTATIVE
ASSEMBLY
EXECUTIVE BOARD
UNI SERV
COORDINATING COUNCIL
OFFICERS
DEA OFFICE
(President,
Labor Relations Consultant
Secretaries)
IMPORTANT PHONE NUMBERS
DAYTON EDUCATION ASSOCIATION (DEA)
1013 North Main Street
Dayton, Ohio 45405
Phone: 224-7236
Willie A. Terrell, Jr., President
WESTERN OHIO EDUCATION ASSOCIATION (WOEA)
150 Race Street
Troy, Ohio 45373
Phone: 339-9509
Wanda Adams, President
OHIO EDUCATION ASSOCIATION (OEA)
225 East Broad Street
P.O. Box 2550
Columbus, Ohio 43216
Phone: 1(800)282-1500 (toll free)
or 1(614)228-4526
Gary Allen, President
DAYTON BOARD OF EDUCATION
115 S. Ludlow Street
Dayton, Ohio 45402
Phone: 542-3000
Gail Littlejohn, President
STATE DEPARTMENT OF EDUCATION
Division of Certification
State Office Building
Columbus, Ohio 43215
Phone: 1(614) 466-3593
NATIONAL EDUCATION ASSOCIATION (NEA)
1201 Sixteenth Street, N.W.
Washington, D.C. 20036
Robert F. Chase, President
Phone: 1(202) 833-4000
NEA PROGRAMS: 1(800) 424-8566
SPECIFIC TOURS: 1(301) 926-6000
Payroll Department: …. 542-3035
Personnel Department:
Ed Sweetnich .............542-3087
Shirley A. Jones…………..542-3125
HORACE MANN INSURANCE AGENTS:
Joy Harper ……………..832-4884
Joe Lawrence ………….885-1756
STATE TEACHERS RETIREMENT SYSTEM
275 East Broad Street
Columbus, Ohio 43215
Phone: 1 (614) 227-4090
(toll free) 888-227-7877
FIRST DAY FINANCIAL
1030 N. Main Street ...…..222-4546
5143 Salem Ave.........…...854-6411
Town & Country..............222-4546
Huber Heights.................222-4546
BUILDING ASSOCIATION REPRESENTATIVE JOB DESCRIPTION
The Building Association Representative is a vital association leader. This position is important and essential to effective association service.
Representative Assembly: Each school shall be entitled to one (1) voting representative and one (1) alternate for one (1) to twenty-four (24) active DEA members; two (2) voting representatives and two (2) alternates for twenty-five (25) to forty-nine (49) active DEA members; three (3) voting representatives and (3) alternates for fifty (50) to seventy-four (74) active DEA members; and four (4) voting representatives and (4) alternates for seventy-five (75) to ninety-nine (99) active DEA members; and five (5) voting representatives and five (5) alternates for one hundred (100) active DEA members. The Building Chairperson shall be the representative receiving the largest number of votes in the election of representatives and alternates.
The alternate (alternates) shall have voting privileges when they are acting in place of the voting representatives.
A DEA Building Association Representative has the following responsibilities. (In cases where a school has more than one Building Association Representative, one person should coordinate responsibilities of all of the Representatives in the building.)
1. Attend all meetings of the DEA Representative Assembly, or send a representative.
2. Accurately reflect the concerns, opinions, needs, interests, and wishes of DEA members in your building at the Representative Assembly. (Help make decisions.) By DEA Constitution, a Building Association Representative represents no more than 24 teachers.
3. Accurately inform teachers about DEA activities, services, achievements and developments.
4. Conduct a membership campaign in your building.
5. Assist in conducting WOEA, OEA, and NEA delegate elections, DEA officer elections, and other elections as directed by the DEA Elections Chairperson.
6. Prepare a bulletin board in the lounge for association bulletins and minutes of meetings.
7. Distribute all DEA Newsletters and Special Reports.
8. Conduct School Faculty Council elections.
9. Serve as a grievance representative in your building.
10. Help new teachers become oriented to their building.
ROLE OF THE BUILDING ASSOCIATION REPRESENTATIVE
1. Attend monthly Building Association Representative Meetings.
* BAR Meetings are on the second Monday of the month. Executive Board meetings are on the fourth Monday of the month.
* 2005-06 Regular BAR meeting dates:
September 12 February 13
October 10 March 13
November 14 April 17 -- (Third Monday)
December 12 May 8
January 9
* 2005-06 Regular Executive Board meeting dates:
September 26 March 27
October 31 -- (5th Mon.) April 24
November 28 May 22
January 23 July 24
February 27
2. * Before each monthly BAR meeting, hold a brief member meeting to ascertain
problems and opinions on issues. If you feel a meeting would be unproductive,
pass out a sheet of paper to be sure you can reflect the views, opinions, concerns,
needs and wishes of your members. (See sample -- page 43.)
3. * After each monthly BAR meeting, hold a brief member meeting to inform teachers of items discussed, positions taken, and actions taken. Again, you may prefer to write up a bulletin outlining these things. (See sample -- page 44.)
4. * In addition to seeking and giving information to teachers and members, remember to talk up the association in the lounge and elsewhere where teachers congregate.
5. * Distribute ALL DEA literature as soon as you receive it.
BAR INSTRUCTIONS FOR MEMBERSHIP
All Professional Staff Members must either join the Association or pay a service
fee to the Association for representation. The amount for BOTH MEMBERS AND
FEE PAYERS is as follows: United Education Profession dues are $679.00. This
is $1.86 per day. The dues breakdown is: Dayton Education Association $84.00;
Western Ohio Education Association $9.00; Ohio Education Association $446.00;
and National Education Association $140.00.
1) You will receive a member list. Check this list for location accuracy...Make
additions and deletions on the list.
2) Check your list for dues status accuracy.
-- Payroll deduction
-- Cash or check payer
-- Fee payer
3) You will need to get forms only from Professional Staff Members who:
-- are new teachers
-- pay their dues by cash or check
-- have changed from full time to part time (less than 20 hours per week)
-- want to change their method of payment
-- choose to be fee payers.
4) Check each form for accuracy:
-- Social Security number must be on the form so that it can be processed.
-- The method of payment must be checked on each form. (See the enclosed
example.)
Payroll deduction will begin on for all professional staff members on _SEPTEMBER
23,_ _ 2005. Your dues will be deducted in 20 equal installments, in the amount
of $_33.95__ per pay, and will continue until JUNE 16,_ 2006.
Please encourage continuing payroll deduction. The Professional Staff Member
will not need to fill out a form every year if they select this method of
payment.
All forms must be returned to Dayton Education Association no later than WEDNESDAY, AUGUST 31, 2005.
5) Sign each form and give the blue copy to the Professional Staff Member.
This is
their receipt.
6) You will receive a membership card for each member on your list from the OEA office.
REMINDERS
1. Bring any completed forms to the first Building Association Representative
meeting in September or bring them to the Dayton Education Association
office.
2. Do not send cash through the school mail.
3. Make all checks or money orders payable to Dayton Education Association.
4. Personal contact is important. Ask other Professional Staff Members in your building to assist you with the membership drive.
5. The blue copy of the membership form is the receipt. Give it to the Member.
MEMBERSHIP CATEGORIES
There are two categories of membership in DEA:
1. Full-time Certified Members . . . . . . . . . . . . . . . . . . . . $679.00
2. Half-time Certified Members . . . . . . . . . . . . . . . . . . . . $377.50
***IF YOU WORK LESS THAN 20 HOURS PER WEEK, YOU QUALIFY FOR HALF-TIME DUES.
THE ROLE OF THE BUILDING ASSOCIATION REPRESENTATIVE
AND THE SCHOOL FACULTY COUNCIL
1. The purpose of the Faculty Council is to provide a vehicle for communication
between the staff and the building administration, and between the staff
and the DEA.
2. At the first scheduled Faculty meeting of the school year, the size, membership, and chair of each Faculty Council should be elected by each staff without administrators present.
3. The Building Principal and the DEA Building Association Representative must be on each School Faculty Council. However, the principal is a NON-VOTING member.
4. The first meeting of the Council must be scheduled by the Chairperson by mid- October.
5. The Faculty Council is to meet upon the call of the chairperson or of a majority of the members of the Council or the building principal.
6. "The Council may consider (1) discussion of building policies and procedures (see ARTICLE NINE); (2) building maintenance and cleanliness (see ARTICLE FIFTEEN); (3) student discipline and building security matters (see ARTICLE TWENTY-SIX); (4) instruction program (see ARTICLE FOURTEEN); (5) fund raising events and/or activities (see ARTICLE SIXTEEN); (6) methods to secure better and equitable participation by professional staff members assigned to a building in school/building functions, activities and events (see ARTICLE TEN); (7) planning the School Open House; (8) and other similar matters and events." DEA MASTER CONTRACT, ARTICLE TEN, Section 10.04.01.
7. Faculty Council should discuss building issues.
8. The Chairperson of the School Faculty Council will be permitted to review the accounting for all fund raising events or activities with the Building Principal and/or school treasurer or business manager.
9. Unresolved issues of building policies are to be referred to the DEA if mandated by majority of the Council. Refer to the Master Contract, Article 10, Faculty Council for additional information. (Pages 22 - 23.)
THE ROLE OF THE BAR IN GRIEVANCE SITUATIONS
* Most conflicts which occur in a building are minor and are not actual grievances. It is this kind of minor conflict that can undermine and destroy a fully-functioning faculty.
* It is the job of the Building Association Representative to bring these conflicts to an amicable solution. TRY TO RESOLVE THE PROBLEM WITHIN YOUR BUILDING! (i.e., meetings with principal and/or faculty council)
* Here's what to do:
1. LISTEN - LISTEN - LISTEN!
Much of the time all a colleague needs is someone who will allow him to blow
off steam at the end of a bad day. Once he has had his say, he is usually relieved
and does not want to press his complaint further.
2. PROVIDE ALTERNATIVES
If, after the complaining teacher has vented his anger upon you, he is still
mad, you must ask him what he wants to do about his complaint.
3. DO NOT SUGGEST THE COURSE OF ACTION YOURSELF!
* If the teacher does not know what he/she wants to do, inform him/her that he/she has a right to file a formal grievance.
* Filing a grievance means that you arrange a very informal meeting between the teacher and the person with whom he/she is angry. You will be there to act as mediator.
* In short, filing a grievance forces conflict in an effort to clear the way for future cooperation.
* If the problem cannot be resolved in the building and if the faculty council cannot resolve the problem, call the PR & R Chairperson at DEA - 224-7236.
* Grievance forms are in the DEA office. If a professional staff member wants
to file a formal grievance, he/she should call the DEA office and talk to the
PR & R Chairman. The DEA, in consultation with the professional staff member,
will handle the grievance from that point on.
* It is important for the Building Association Representative to transmit information from the officers and Executive Board to members. It is important to the faculty in your building that they know what policy decisions have been made by the Association. And while you, as a Building Association Representative, or your faculty may not be in agreement with the particular policy, you have an obligation to your colleagues to know what that policy is and how it was determined.
* Make DEA announcements at each regular faculty meeting. (An exclusive guarantee
by DEA Contract)
* Maintain a file of association materials so that they are easily accessible to members. (Keep all flyers. You may need to refer back to them.)
4. Conduct membership campaign.
* Have other teachers help you with the membership drive.
* Don't just put membership forms in mailboxes. Hand them out personally.
* Sell the association.
* Be positive.
5. Conduct Elections.
* Follow directions from the Elections Chairperson.
* Please make sure all members have an opportunity to vote. (Role of the BAR and DEA Elections, See Chapter 1, DEA By-Laws, Article 9 - Elections.)
6. Maintain an association bulletin board.
* Keep the association identification clearly visible and in a dominant position.
* Post minutes from monthly BAR meetings.
* Post pages from OHIO SCHOOLS magazine or NEA NOW when material is appropriate.
* Remove out-of-date materials.
* Use color and graphics whenever possible.
* Keep association services and victories in mind -- salaries, grievances, and other wins.
7. Distribute all DEA Newsletters and "Communicators".
* Circulate it as soon as possible -- timing is often important.
* If you receive too many or too few, let us know.
* Encourage teachers to read it.
* Never assume teachers are reading our literature. Stress key parts of it.
* Follow instructions on our BAR's memos to you.
8. Conduct School Faculty Council Meetings and Elections.
* See page 39.
9. Serve as grievance representative.
* See page 40.
10. Help new teachers.
* Give new teachers a tour of the building.
* Be friendly.
APPENDIX A
SAMPLE MEMBER POLL
Next Monday, (date) , is the DEA Building Association
Representative's meeting. If you have any concerns or questions you want brought
up at the meeting, please write them in the space below and return to me no later than
(date) .
John Doe
BAR
APPENDIX B
SAMPLE BULLETIN TO INFORM MEMBERS
Yesterday the DEA Building Association Representatives met. Many items were
discussed:
(fill in)
Actions taken were:
(fill in)
SCHOOLS BY AREA
AREA #1 AREA #2
MARJORIE PUNTER
Wilbur Wright MS. .
School: 542-6380 School:
Home: 436-3424 Home:
Kiser Middle Belmont High School
Wilbur Wright Middle Career Academy Allen Stivers
Franklin Primary Eastmont
Gorman Horace Mann
Kemp Orville Wright
Lincoln Patterson/Kennedy
Ruskin Patterson High School
Webster
Home & Hospital
AREA #3 AREA #4 AREA #5
ELVIRA MONTGOMERY JONI WATSON PHILLIP BUXTON, JR.
Stivers School Wilbur Wright M.S. Fairview M.S.
School: 542-7428 School: 542-6427 School: 545-2237 *cell
Home: 278-2892 Home: 312-1006 Home: 277-9017
Dunbar High School Colonel White H.S. Meadowdale H.S.
MacFarlane Middle Roth Middle Fairview Middle
Carlson Auxiliary Services E. J. Brown
Edison Cornell Heights Belle Haven
Grace Green Voc. (@ Gettysburg & E.C.E. Fairview Elem .
Longfellow) Hickorydale Jefferson Mont. #1
McNary Jackson Center Jefferson Mont. #2
Miami Chapel Service Building Longfellow
Louise Troy WOW Academy Loos Elem.
Wogaman Meadowdale Elem.
Van Cleve
Valerie
School Nurses
"
WRITING YOUR LEGISLATOR CAN MAKE THE DIFFERENCE"
SOME SUGGESTIONS ON WRITING YOUR STATE
REPRESENTATIVE AND STATE SENATOR
Surprisingly few people ever write their Representative or Senator. Perhaps
90 percent of our citizens never once during their lifetime ever communicate
with their Representative or Senator.
The reluctance to communicate results from the typical and understandable belief that a Representative doesn't want to be bothered by your letter, that letter will go unanswered and your letter will not make any difference. These beliefs are TOTALLY untrue. Your Representative does appreciate your writing and wants to know your opinion.
Your letter may be the one that helps to pass or kill legislation. Your letter exemplifies one of our most cherished rights -- the right of free speech and opinion.
Your letter is important, your opinion is important, and many times the only way you can make your opinion known is to write your Representative.
The following are some suggestions that apply to letters to your local Representatives.
1. Address your letter properly.
State Senator:
The Honorable
Ohio State Senate
Senate Office Building
Columbus, Ohio 43215-4276
Dear Senator :
State Representative:
The Honorable
Ohio House of Representatives
77 S. High Street
Columbus, Ohio 43266-0603
Dear Mr. :
2. Know your legislator's full name, and spell it correctly. Don't guess at the spelling of your legislator's name.
3. Use plain stationery or personal stationery. If you are writing on behalf of an organization, use the organization's stationery. Use first class mail.
4. Write a personal letter stating your views. Never use printed postcards, form letters, or mimeographed letters. Form letters, printed postcards, or mimeographed letters show the legislator you are not capable of thinking for yourself.
5. Give your reason for taking a particular position. Inform yourself about your area of concern. Base your letter on facts, not on the basis of rumors.
6. Always be courteous. Never, under any circumstances, threaten your legislator.
7. Be as clear as possible in identifying the bill you are discussing.
8. Be reasonably brief. A legislator, contrary to popular belief, is a very busy person with many demands made on his/her time.
9. Do not demand a commitment from your legislator until all the facts are
in.
10. Follow through with your letter. A letter of sincere appreciation or
a thank you note to your legislator will be greatly appreciated. Write to
your legislator when you agree with him/her as well as when you disagree
with him/her.
ADDRESSES OF OHIO LEGISLATORS
* STATE REPRESENTATIVES - Office Address: Ohio House of Representatives
77 S. High Street
Columbus, Ohio 43266-0603
Home Addresses:
36th Arlene Setzer 37th Jon Husted
375 E. Stonequarry Rd. 148 Sherbrooke Drive
Vandalia, Ohio 45377 Kettering, Ohio 45429
Phone: (937) 890-2565 Phone: (937) 293-4275
38th John J. White 39th Dixie Allen
5212 Sugar Maple Drive 4592 Toni Drive
Kettering, Ohio 45440 Dayton, Ohio 45418
Phone: (937) 485-8701 Phone: (937) 268-1916
40th Fredrick Strahorn
531 Belmonte Pk. N., #1001
Dayton, Ohio 45405
Phone: (937) 227-3207
* STATE SENATORS - Office Address: Ohio Senate
Senate Office Building
Columbus, Ohio 43215-4276
5th Tom Roberts 6th Jeff Jacobson
628 Mapleside Dr. 211 S. Main Street, Suite 610
Trotwood, Ohio 45426 Dayton, Ohio 45402
Phone: (937) 854-3088 Phone: (937) 224-1992
* CONGRESSIONAL DISTRICT - Office Address: House Office Building
Washington, D.C. 20515
Phone: (202) 224-3121
3rd Michael Turner 7th David Hobson 8th John Boehner
120 W. Third St., Suite 305 5 W. North St., #200 8200 Beckett Park Drive
Dayton, Ohio 45402 P. O. Box 269 Suite 202
Phone: 937 -225-2843 Springfield, Ohio 45501 Hamilton, OH 45011 Phone: 937
-325-0474 Phone: 513 - 870-0300
* FEDERAL SENATORS - Office Address: Senate Office Building
Washington, D.C. 20510
Phone: (202) 224-3121
George Voinovich (office) Michael DeWine (office)
37 W. Broad Street, Room 300 37 W. Broad Street, Room 970
Columbus, Ohio 43215 Columbus, Ohio 43215
Phone: (614) 469-6697 Phone: (614) 469-6774
To reach your state legislator when the Ohio Legislature is in session, use
the toll-free IN WATTS line, (800) 282-0253. You can leave a short message,
which will be delivered immediately. The phone number in Washington, D.C.
is (202) 224-3121.